Human Resources Payroll Coordinator

O&H Danish Bakery is growing and we are expanding our Human Resources department. In addition to the job duties outlined below we are looking for someone to join our team who is dynamic, service focused, driven, and fun! We are a family company and so it is important this new hire can join in on our 70+ year tradition of sharing in the good life through one gift, one slice, and one person. Additionally, as we are always striving to improve we welcome experience and new ideas to help support our growth. Above all they must love Bakery and enjoy a good cup of coffee. If you fit the criteria below we welcome you to apply and look forward to hearing more about your work experience. 

Summary

Develops, implements, and administers policies and programs concerning; Payroll, benefits, compensation, Leaves of Absence, and legal compliance and EEO/affirmative action. Provides regular maintenance and oversight to HRIS, timekeeping system, and payroll process. This individual with partner with leadership, and other departments to complete documentation, reporting, and compliance standards in accordance with company mission and goals. As we are a growing company we also expect this role to support various employee engagement initiatives as well as promote company values.

Essential Duties and Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

• Administers the payroll process in conjunction with outside payroll service to ensure accurate and timely weekly and bi-weekly payrolls, including base pay, commissions, and bonuses.  Managing supplemental payments for child support agencies, loan repayments, garnishments, etc.  Collects data, performs calculations, investigates and resolves discrepancies, updates payroll master file, and transmits data while maintaining confidentiality.  Distributes checks to local Payroll Administrators.  Ensures compliance with state and federal tax regulations.
• Administers the benefits programs such as; healthcare, health reimbursement arrangement (HRA), dentalcare, life insurance and other ancillary benefits, 401(k), and Paid Time Off (PTO) plans.  Communicates benefit information to employees, enrolls employees and processes changes to their status, maintains employee benefits files, investigates and resolves problems in conjunction with benefits plan carriers and/or service providers. Assists in preparing materials and in presenting benefit plan changes to employees.  Processes employee terminations related to benefits including COBRA continuation for health, dental, HRA plans, life insurance conversion, 401k account administration, and unemployment compensation benefits.  Reviews and approves monthly invoices from insurance providers.  Ensures compliance with government regulations and reporting requirements covering benefits area. 
• Respond to employees' questions regarding the Company's health and welfare benefit programs, pension and retirement plans, paid time off policies, etc.  Conduct appropriate research when necessary to resolve issues.
• Process payroll transactions for promotions, transfers, new hires, wage adjustments, garnishments, terminations, and benefit deductions.
• Coordinates recruitment and employment process for jobs within O&H Danish Bakery and assists Management and Talent Acquisition Coordinator with the recruitment and employment process.  Provides staff members involved in the process with guidelines, forms, and resources. Once new employee is hired, supports the completion of new employee orientation, helps new employees complete required paperwork, and processes them for payroll and benefits administration.
• Ensures legal compliance with all federal and state regulations applicable to the human resources area such as; Title VII of the Civil Rights Act, Immigration Reform and Control Act (IRCA), Americans with Disabilities Act (ADA), Fair Labor Standards Act (FLSA), Health Insurance Portability and Accountability Act (HIPAA) and the Occupational Safety and Health Act (OSHA).  Monitors human resource processes for compliance, posts notices, maintains records, investigates and resolves employee complaints, recommends changes necessary to achieve compliance, and serves as liaison with government agencies.
• Maintains all Human Resources related records, including separate file systems for personnel records, benefits records, employment selection process records, I-9 forms (IRCA), payroll records, affirmative action/equal employment related records, records related to complaint investigations and employee performance issues.  Ensures confidentiality and limited access according to procedure.
• Maintains professional and technical knowledge in areas of responsibility by attending educational workshops, reviewing professional publications, researching topics on the internet, establishing personal networks, and participating in professional societies. 
• Assist the accounting department with routine accounting tasks including data entry, creating reports for management, and other accounting projects as requested.  
• Audit and verify accuracy of all employee change requests.
• Communicate new hire information to appropriate departments and follow-up with candidates on start dates and new employee orientation information.
• Meet with employees regarding FLMA requests to ensure a thorough understanding of leave of absence policies and procedures. Process and send FMLA eligibility letters.  Process and send letters approving/denying the leave of absence request.  Maintain and review leave of absence/FLMA reports.  Send communication regarding leave status and expected return to work.
• Assists in coordinating employee recognition programs.  Identify, prepare and distribute monthly service awards for Home Office and Field employees. 
• Run standard reports and perform ad hoc reporting to support department programs.
• Maintains confidentiality of all payroll, medical, benefit and personnel-related information, policies, and related matters. 
• Performs other duties as requested

Education and Experience

• Requires High School Diploma, GED or Equivalent
• Must have 5-10 years current and relevant work experience in Human Resources, related to Benefits administration, Payroll Administration, Leave administration or related arena. Relevant formal education may be considered alternative to work experience.

Knowledge and Skill

• Ability to read and interpret documents such as employee policies and procedures, handbooks, and benefit information.
• Ability to communicate effectively with employees at all levels of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
• Ability to apply common sense understanding to carry out instructions and problem solve.
• Pride in Accuracy

• Enjoys working as part of a team