Job Title: Grants Coordinator
Reports To: Vice President
FLSA Status: Exempt
PURPOSE OF JOB:
Under the Vice President's guidance and support, the Grants Coordinator oversees grant management processes for the Conservancy, including but not limited to: identification, grant writing, grant submission, grant reporting, and stewardship. The Grants Coordinator works with all Department Directors in the submission of grant requests, evaluation of grant funding, and completion of follow-up reports.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Works with the Vice President to manage a strategic process for the identification of potential funders; facilitates discussion with appropriate Department Directors related to grant-funding opportunities, writing and submission of grants, and writing and submission of funding reports.
Creates a project-management/time-management system to provide time tables for appropriate sequencing of the grant application and subsequent processes.
Provides oversight of the grant management, including:
- Research and identification of grant opportunities.
- Summarizing grant opportunities.
- Meeting with Department Directors and/or program staff to discuss pursuing appropriate grants.
- Preparing grant applications.
- Submitting grant applications.
- Tracking each application process.
- Working with Department Directors to establish a procedure for evaluation of each funded grant's use and stewardship.
- Submitting grant reports.
- Prepares reports for Vice President.
Coordinates with Development Staff to maintain accurate information in Altru database and in hard-copy files.
Supports Development Staff and Vice President by staffing special events and fundraising events when needed.
ADDITIONAL DUTIES AND RESPONSIBILITIES:
Provides overall system for program planning of grants programs.
Works with the CFO and the Vice President to review revenue needs of each department and the Conservancy in order to establish annual fiscal year revenue goals.
Works with the Vice President, the CEO/President and the Department Directors in the identification, cultivation, and solicitation of grant funders. Assumes responsibility for and achieves grant-fundraising revenue as set forth in the annual budget.
Meets regularly with Department Directors and Program Managers to understand the needs for funding and how grant funding opportunities would provide financial assistance to specific needs, projects, and programs.
Bachelor's degree and minimum five (5) years working in a nonprofit organization.
Excellent written skills, report writing, composition, and copy/proof reading, including grammar/spelling/punctuation.
Experience with operational planning, and program planning and evaluation in a nonprofit organization.
Ability to grasp complex ideas and translate into written proposals and grant applications.
Demonstrated successful proposal writing.
Strong research skills and abilities.
Ability to work collegially with staff and volunteers at all levels of the organization.
Proficient in Microsoft Office, including Word, Excel, Outlook, PowerPoint and experience with database management systems.
Excellent organizational skills, with attention to detail.
Demonstrated individual initiative and creativity.
Ability to manage multiple projects simultaneously.
Passion for conservation.
EDUCATION AND/OR EXPERIENCE:
Bachelor's degree (B.A.) from four-year college or university; five years' experience with nonprofit organizations.
SKILLS AND ABILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical terms or diagram for and deal with several abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS:
A valid driver's license
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: While performing the duties of the Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and distance; ability to adjust focus.
Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.
The above statements describe the general qualifications required to perform the job and the general nature and level of work performed - not a complete list of duties - additional responsibilities may be assigned by management.