FULL CHARGE BOOKKEEPER

The Full Charge Bookkeeper position will organize, orchestrate, and coordinate all aspects of office administration and procedures to ensure organizational effectiveness of a multi-location 48-year-old growth software sales company located onsite in Bonita Springs, FL 34134.  

The Full Charge Bookkeeper duties will encompass multiple aspects of Finance, Office Management and Human Resources.  

The position will be responsible for developing intra-office communication protocols and improve intercompany communications between divisions, streamlining administrative procedures, office supply inventory control for multiple locations, office staff supervision, PTO administration, and task delegation.

Energetic professional who does not mind wearing multiple hats with agility. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. 

Overview of Responsibilities:

• Partner with HR to maintain office policies as well assist in HR hiring tasks.
• Interview scheduling via Top Dog or ZOHO Platform.
• Initial candidate screening, background checks and offer letters.
• Responsible for recruiting staff for the office and providing orientation and training to new employees.
• Monitor and coach office staff activities to ensure maximum efficiency. 
• Participate actively in the planning and execution of company events. 
• Ensure top performance of office staff by providing them adequate coaching and guidance.
• Organize, automate, office operations and procedures. 
• Coordinate with IT department on all office equipment requirements.
• Maintain an effective intercompany communication flow.
• Manage relationships with office vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time. 
• Coordinate any contract negotiations with office vendors and service providers in advance of any renewal for best pricing.
• Provide general support to all visitors and monitor in and out foot traffic. 
• Organize and schedule meetings and appointments. 
• Responsible for creating PowerPoint slides and making presentations. 
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored. 
• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers. 
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems. 
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office. 
• Ensure that results are measured against standards, while making necessary changes along the way.
• Allocate tasks and assignments to subordinates and monitor their performance. 
• Assign and monitor clerical, administrative, and secretarial responsibilities, and tasks among office staff. 
• Perform review and analysis of special projects and keep the management properly informed. 
• Determine current trends and provide a review to management to act upon. 
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications. 
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise. 
• Responsible for developing standards and promoting activities that enhance operational procedures. 
• Allocate available resources to enable successful task performance. 
• Design and implement manual and digital filing systems. 
• Establish and monitor procedures for record keeping with a working knowledge of all responsibilities. 
• Ensure security, integrity, and confidentiality of data. 
• Coordinate schedules, appointments, and bookings. 
• Review and approve office supply acquisitions. 
• Maintain a safe and secure working environment. 
• Possess knowledge of all aspects of general accounting principles.
• Manage and Monitor all accounts, ledgers, and reporting systems ensuring compliance with GAAP standards.
• Provide comprehensive updates to senior management by evaluating, analyzing, and reporting appropriate data points including monthly financial statements generated in timely manner.
• Provide comprehensive updates to senior management by evaluating, analyzing, and reporting appropriate data points including monthly financial statements generated in timely manner.
• Maintain internal control, safeguards for receipt of revenue costs and maximum protection of company's assets, policies, procedures, and workflow.
• In conjunction with Controller, establish financial and operating benchmarks, budgets and forecasts.
• Assist with compliance with federal, state and local legal requirements by studying existing and new legislation, and anticipating future legislation, and forcing adherence to requirements, filing financial and tax reports.
• Oversee and support accounting team with leadership that creates an environment of trust and productivity. 

Required Skill Sets & Proficiencies: 

• Oversee and support accounting team with leadership that creates an environment of trust and productivity.
• Proven office management, leadership, or administrative experience.
• Knowledge of office management responsibilities, systems, and procedures.
• Excellent time management skills and ability to multi-task and prioritize work. 
• Sales Tax Filing and Administration.
• Stellar attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills. 
• Strong Understanding of GAAP.
• Proficient in MS Office Suite.
• Knowledge of basic human resources management practices, recruitment, and procedures.
• Knowledge of accounting, data and administrative management practices and procedures.
• Knowledge of clerical practices and procedures. 
• Knowledge of business and management principles.
• Planning, Organization, & Accuracy
• Analysis & Assessment
• Decision Making, Judgement, Initiative, Integrity
• Team Player, Adaptability
• Staffing, Coaching, Supervising
• Technologically Savvy
• Developing Standards, Process Improvement

Preferred Qualifications:

• Bachelor's degree in business, accounting, or related field
• 10+ years proven accounting experience.
• Strong understanding of economic and banking processes
• 5+ years as a senior-level accounting or finance manager
• Exemplary history of financial project management
• Working knowledge or federal, state, and local tax compliance regulations and reporting
• CPA or CMA preferred