Accounts Payable Representative

  • Job Reference: 00002496-1
  • Date Posted: 13 May 2022
  • Company: Keystone Industries
  • Location: Gibbstown, New Jersey
  • Salary: On Application
  • Sector: Accounting
  • Job Type: Permanent

Job Description

Company Overview

We are passionate about our employees. We strive to create an environment that is stimulating and motivating and a culture that fosters mutual respect, teamwork, and career development. Come join the Keystone team so we can build your career together!

In addition to competitive starting salaries, we offer a wide variety of competitive benefits, perks and programs that provide our employees the resources to pursue their goals, both at work and in their personal lives.

Essential Functions

  • Verify evidence of receipt or performance in the form of appropriately approved invoice copy, or other approved documentation before the vendor invoice is processed for payment
  • Code expenses based on its nature, and identify proper financial dimensions (divisions, cost centers and purposes)
  • Process invoices in D365 once approved by applicable budget owner: verify vendor account number, accuracy of the address, review account transaction history, enter the invoices for payment
  • Adhere to payment procedures and maximize discount opportunities
  • Process scheduled and one-off payments by appropriate method of payment (check, transfer, and credit card)
  • Verify vendor accounts by reconciling monthly statements, enter new or update vendor data
  • Resolve bill discrepancies
  • Follow-up with and respond to vendor inquires in a timely manner
  • Certificate of Insurance Maintenance - Maintain proof of insurance certification for contractors and customers, add, update and request renewals as needed including Hold Harmless agreements
  • Assist with vendor maintenance - Prepare vendor credit applications and maintain vendor permanent files
  • Disbursement of petty cash according to the Petty Cash Policy
  • Assist with offsite document storage according to retention policies
  • Ad-hoc projects
  • Other duties/tasks as needed/requested by Manager


  • Minimum of 5 years accounts payable experience
  • Good verbal and written communication skills
  • Good interpersonal skills
  • Excellent organizational and time management skills
  • Strong attention to detail
  • Ability to maintain the strictest of confidentiality
  • Strong analytical, problem solving and decision-making skills
  • Proficiency in MS Office and familiar with computer accounting ERP systems
  • Demonstrates a sense of urgency and ability to meet deadlines
  • Ability to work independently or as a team member

Desired Skills

  • Additional business school courses preferable, but not mandatory if previous experience is met
  • Associate degree preferred

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • This person will be required to stand for long periods of time (filing), walk and sit.   Employee will routinely use hands to finger, handle or feel objects and use office equipment.  Employee will be required to reach with hands and arms; balance; stoop; bend; kneel occasionally.  This position may include light to moderate lifting (up to 15 pounds).


  • Enriched Medical Plan with Vision
  • Enriched Dental Plan
  • Company-sponsored Life Insurance
  • Voluntary Vision Discount Plan
  • Flexible Spending Account (FSA) - Medical, Dependent Care, & Commuter
  • 401K Plan
  • 401K Safe Harbor - Employer Contribution of 3% Gross Wages
  • Voluntary Term Life/AD&D Insurance, Short-Term and Long-Term Disability
  • Accident and Critical Illness Insurance
  • Employee Assistance Program (EAP)
  • Financial Advisory Service
  • Identity Theft Protection
  • Travel Emergency Assistance
  • Pet Insurance
  • Tuition Reimbursement Program
  • Family Scholarship Program
  • Weekly Payroll
  • On-site state-of-the-art Fitness Center with personal trainer (Gibbstown)
  • Full-Service Café (Gibbstown)
  • Employee Referral Bonus Program
  • Company social events throughout the year including tickets to sports events and concerts
  • Paid Holidays